Use Case: Streamline Contract Review and Redlining with AI

Contract negotiation is one of the most demanding parts of any deal cycle. As edits move back and forth, legal teams are often buried under layers of tracked changes, conflicting comments, and versions that are hard to reconcile.

Traditional review methods make it difficult to stay aligned with internal standards and slow down the process with every new draft.

Robin’s Word Add-In and Playbooks bring structure and intelligence to this process, helping legal and commercial teams manage redlines faster, stay consistent with playbooks, and keep full visibility across the negotiation cycle.

The Limitations of Traditional Redlining

Most review cycles still rely on manual edits and scattered feedback. Once counterparties start layering changes, legal teams face:

Unclear ownership – It’s hard to tell which edits came from your side versus the counterparty.
Repetitive drafting – Lawyers rewrite the same fallback language across versions.
Misaligned positions – Without reference to playbooks, risky terms can slip through.
Inefficient rounds – Each new version restarts the process instead of building on prior context.

How Robin Simplifies Contract Review

1. Work Seamlessly in Word

Robin integrates directly into Microsoft Word, so you can review and negotiate where you already work. It automatically recognises tracked changes, distinguishes between user and counterparty edits, and keeps context intact across every version.

2. Apply Playbook Intelligence

Select the relevant negotiation playbook — for example, an NDA or a Supply Agreement — and Robin aligns its suggestions with your organisation’s preferred positions and fallback options. Every proposed change reflects your approved standards, reducing manual mark-ups and inconsistencies.

3. Review and Respond Instantly

Robin doesn’t just highlight what's changed — it proposes precise, context-aware redlines.
If a counterparty increases the liability cap from 1x to 3x, Robin recommends a pre-approved fallback of 2x.
If a key carve-out is deleted, it suggests reinstating compliant language automatically.
Each edit is layered intelligently, preserving previous context so nothing gets lost between rounds.

4. Keep Control of Every Decision

All suggestions appear as tracked changes, letting you decide what to accept, reject, or modify. Robin edits alongside you without overwriting your manual changes, ensuring the AI supports your work — not replaces it. Every revision remains visible and fully traceable through the Legal Intelligence Platform.

Case Study: Redlining at Scale

Scenario:
An in-house legal team needed to manage supplier negotiations that had already gone through several rounds of edits. Tracking changes and re-aligning each version with company standards took hours per document.

Solution:
Using Robin’s Word Add-In with Playbooks, the team analysed counterparty redlines directly in Word. Robin identified who made each change, compared every clause against the playbook, and proposed compliant revisions within seconds.

Outcome:

• 80% reduction in time spent on each review
• Complete transparency of user vs. counterparty edits
• Full consistency with internal playbook positions
• Faster approval cycles and cleaner final versions

Benefits of Modernising Redlining

Efficiency – Review multiple rounds of edits in a fraction of the time.
Precision – Every suggestion is grounded in your organisation’s playbook.
Transparency – Instantly see who changed what and why.
Scalability – Manage hundreds of contracts with consistent, high-quality outputs.

Quick Start Guide

1. Open your contract in Microsoft Word and launch Robin.
2. Select your Playbook from the Word Add-In.
3. Review counterparty edits and apply AI-generated suggestions.
4. Approve or refine proposed redlines directly in Word.
5. Sync the final version to your Legal Intelligence Platform for record-keeping.

Conclusion

Managing contract negotiations shouldn’t mean starting from scratch with every draft. With Robin’s Word Add-In and Playbooks, legal teams can review, redline, and finalise agreements faster — staying consistent across versions while maintaining full control of every decision.